Why meeting are held

They also might ask, at the close of a meeting, which of these purposes was served. The best supervisors understand and practice these essential communication tips. What's your level of aspiration? Robert Keidel discusses our tendency to underachieve and how setting higher goals can allow us to reach our true potential.

How do you define strategic and tactical? It's like the difference between naval destroyers and aircraft carriers. Or it used to be before the rise of digital. Optimal business solutions are often curvilinear, writes business professor Robert Keidel.

The second reason to hold a meeting is to create a mechanism for decision making. One of the most important decision making meetings in business is strategic planning. The organization is developing their goals and direction.

Other types of decision making meeting are pitch meetings, where individuals or organizations are pitching their ideas and project meetings, where groups are tasked with accomplishing a goal or task.

The last reason to hold a meeting is to allow for feedback and discussion. Before you ask, I do view feedback a bit different than information. Feedback is a reaction to a product or performance used to ultimately create improvement. The first type of feedback meeting that comes to mind is the focus group. Employee coaching meetings are another form of meeting.

But it is a meeting. The meeting should have a measurable outcome, so the purpose needs to have a focus. A purpose could be 'We always have a meeting on Monday to set our goals for the week'. Your purpose will be determined by your goals and objectives: What do you want to achieve?

There are a number of reasons for holding meetings. Meetings are held to make and ratify decisions, exchange opinions and make recommendations.

Make sure that everyone is committed to action so decisions are actually made. Whatever is discussed, make sure realistic goals are set. If the matters to be discussed are complex, make sure there is enough background information for support. If anyone is giving a presentation, make sure that the person has rehearsed the presentation, using proper visual material.

Make sure the meeting has a starting time and finishing time and that the chairman sticks to it. Make it very clear from the beginning what the meeting is to achieve. Make sure that participants are casually dressed so all barriers are broken down and people will be able to mix and relax. Make sure that everyone leaves the meeting totally clear on what has been dealt with and that everyone has a plan of action to achieve whatever the meeting has agreed should be achieved.

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